PROGRAM HIGHLIGHTS AND PURPOSE
- Total of $15.2 million available for agencies with more than 25 sworn officers
- Total of $1.72 million available for agencies with 25 or fewer officers
- 50% in-kind or cash match
- Applications due April 27, 2016
- Project period is two years for grantees under the large agency program and one year for grantees under the small agency program, in both cases starting October 1, 2016
- The Body-worn Camera Policy and Implementation Program is intended to help law enforcement agencies develop, implement, and evaluate a BWC program as one tool in a law enforcement agency’s comprehensive problem-solving approach to enhance officer interactions with the public and build community trust. Successful applicants must demonstrate that they have evaluated their agency’s existing evidence and practices related to increasing accountability and transparency and will set goals and develop strategies, including use of BWCs, that will improve outcomes during police-citizen encounters. Policy and practices are expected to address technology usage, evidence acquisition, data storage and retention, as well as privacy issues, accountability, and discipline.
WHO CAN APPLY
- State, local and tribal government agencies that perform law enforcement functions
- FY15 awardees are not eligible
- Agencies with more than 25 officers:
- Category 1: Implementation or Expansion of BWC Programs for Extra-Large Agencies ($4,000,000)
- Agencies with 1,000 or more sworn officers
- Four awards anticipated
- Applicants may require no more than $1,000,000
- Category 2: Implementation or Expansion of BWC Programs for Large Agencies ($7,200,000)
- Agencies with more than 250 but less than 1,000 sworn officers
- 12 awards anticipated
- Applicants may request no more than $600,000
- Category 3: Implementation or Expansion of BWC Program for Mid-Sized Agencies ($4,000,000)
- Agencies with between 26 and 250 sworn officers
- 16 awards anticipated
- Applicants may request no more than $250,000
Small Agency Implementation or Expansion of BWC Programs ($1,720,000)
- Agencies with 25 or fewer officers
- 43 awards anticipated
- Applicants may request no more than $40,000
FUNDING PRIORITIES AND GUIDELINES
- Partnerships: Priority consideration will be given to applicants that demonstrate cost reductions through economies of scale by establishing or utilizing shared resources
- Technical Considerations: Priority consideration will be given to applicants that incorporate the 18 core operating characteristics, found on the National Institute of Justice website.
- Successful applicants must identify the methods by which they plan to address “Considerations for Implementation” referenced in the COPS “Implementing a Body-Worn Camera Program.” These include, among others:
- Data storage policies – security, reliability, cost and technical capacity
- Using a data storage system that has a built-in audit trail to prevent data tampering and unauthorized access.
- Using a data storage system that has a reliable method for automatically backing up data.
- Factors for determining storage location include security concerns, reliable methods for backing up data, chain-of-custody issues, and capacity for data storage. Cloud storage is fine as long as chain-of-custody can be established.
- Data retention policies – privacy concerns; evidentiary vs. non-evidentiary video
- Reviewing and tagging recorded data is time-consuming and prone to error so one best practice was to work with the camera manufacturer to develop an automated process that links the recorded data to the agency’s records management system. Some camera systems can also be linked to electronic tablets that officers can use to review and tag recorded data while still in the field.
- Public disclosure policies – FOIA laws
- Cost of implementation – managing data storage costs
- Applicants may request no more than $1,500 for each camera to be deployed, up to the agency size limitations. $1,500 is not the expected cost of a body-worn camera, paired with the matching funds. It is the expected total program costs for one camera system to include camera, storage, software, licenses, services policy development, training, etc.
- Awarded funds may be used for any part of the BWC program other than line-item storage costs, which can only be covered with matching funds.
- BWC systems that are bundled or sold as software-as-a-service (SAAS) with no line-item distinction to data storage costs are permissible for award funding
- BWC programs deploying fewer than 25 cameras will be considered only under the separate small agency solicitation
- Funds for the expansion of existing programs should be used for camera and the associated hardware, software licenses, and contractual agreements directly related to program expansion. These funds may not be used to extend maintenance and support services for existing resources.
HOW TO APPLY
- Applications should be submitted using Standard Form 424 through www.grants.gov and must include:
- Project Abstract
- Program Narrative
- Budget Detail Worksheet
- Budget Narrative
- The complete grant solicitation for agencies with more than 25 sworn officers may be found at: https://www.bja.gov/Funding/BWCPIP16.pdf
- The complete grant solicitation for agencies with 25 or fewer sworn officers may be found at:
- Other helpful resources:
- BJA BWC Toolkit: www.bja.gov/bwc
- IACP Resources: www.theiacp.org (search “Body Worn Camera”)
- OJP Diagnostics Center Resource: http://www.ojpdiagnosticcenter.org/sites/default/files/spotlight/download/Police%20Officer%20Body-Worn%20Cameras.pdf
- National Institute of Justice Resource: http://www.nij.gov/topics/law-enforcement/technology/Pages/body-worn-cameras.aspx